Assign cards to your team

Understanding Card Types

Swipey offers two types of cards to fit different needs:

Want to know more about our card types? Learn more here →

Tip: Start with virtual cards for faster setup. You can always order travel cards later.

Which card do you want to assign?

💳 Option A: Virtual Card Ready instantly, for online payments  ✈️ Option B: Travel Card Physical card for in-store & travel 

Assign Cards in 2 Simple Steps

You can assign cards to yourself first, then roll them out to your team. Watch the short video below or follow the step-by-step guide:

Option A: Assign a Virtual Card

Step 1: Navigate to Cards

👉 Log in to your admin dashboard. From the left menu, click Cards.

Step 2: Issue Your First Card

At the top of the Cards page, you'll see your name. Click Issue a New Card. Fill in the card details:

• Card type: Select Virtual
• Spending limit: Set a daily, weekly, or monthly limit
• Card name: Give it a label (e.g., "Founder Card - Online Ads")

Click Submit. Your virtual card is ready instantly in the Swipey mobile app.

Step 3: Verify Card

Log in to your Swipey app to verify your card.

Option B: Assign a Travel Card

Step 1: Navigate to Cards

👉 Log in to your admin dashboard. From the left menu, click Cards. Invited employees who have completed verification will appear on the Cards tab.

Can't find your employee?

• If they're not listed, you need to invite them to Swipey first.
• If they appear as "Pending" or "Not Verified," send them this verification guide.

Step 2: Issue a Travel Card for the Employee

Click on the employee's name. Click Assign Card or Issue a New Card.

Fill in the card details:

• Card type: Select Travel (Physical)
• Spending limit: Set a daily, weekly, or monthly limit
• Card name: Give it a label (e.g., "Marketing - Travel & Expenses")
• Merchant restrictions (optional): Block certain merchant categories (e.g., gambling, alcohol)

Click Submit. The travel card will be delivered to the employee's registered address in 7–10 business days.

What's Next?

1. Employee receives card access

• Virtual Cards: Instantly available in their mobile app
• Travel Cards: Delivered to the registered address in 7–10 business days

2. Employee can start spending

3. Once the card is funded (you've topped up your company wallet), the employee can use the card within the limits you set. You track everything in real-time

4. Every transaction appears instantly in your admin dashboard. You can:

• View spending by employee, card, or merchant
• Download receipts and statements
• Adjust limits or freeze cards anytime

👉 Learn how to fund your master account

Need Help Assigning Cards?

If you're unsure which limits to set or want help deciding who should get a card first:

💬 Chat with us on WhatsApp
📞 Book a 15-minute call and we'll guide you through best practices

Common Questions

How many cards can I issue?

It depends on your Swipey plan:

• Freemium: 1 virtual card per user
• Growth: 3 virtual cards + 1 travel card per user
• Plus: 5 virtual cards + 2 travel cards per user

👉 View pricing and packages or contact our team for custom plans.

Can I assign multiple cards to one employee?

Yes! Some customers give employees separate cards for different purposes:

• One virtual card for software subscriptions
• One virtual card for ad spending
• One travel card for in-person and travel expenses

This makes tracking and budgeting easier.

Can I change the spending limit later?

You can transfer the exact amount needed by the company to the employee card before the spend begins and extra money can be returned to the master account. Changes apply immediately.

What if I need to freeze a card?

Go to Cards → Select card → Change card status (Active/Frozen).
The card stops working instantly. You can unfreeze it anytime. Remember to clawback any remaining money before freezing the card.

What happens if an employee leaves?

Go to Employee Settings → Select employee → Change user status to inactive.

All their cards are automatically frozen and deactivated. No risk of unauthorized spending.

Do I need to assign a card when I invite an employee?

No. Card assignment is optional during the invitation process. You can invite employees first and assign cards later when you're ready.

Can employees create their own cards?

No. Only Admins can issue cards. Employees can only use the cards assigned to them. This keeps you in full control.